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Terms of Service | EasyRetro

Last updated: May 5, 2023

These Terms of Service (“Terms”) conduct/dictate your access and use of Website, and Services of EasyRetro (“we” or “us”). Please read the following Terms carefully before using, accepting and/or registering for EasyRetro Services.

References to “you” in these Terms, as well as in our Privacy Policy , means you or any entity you may represent in connection with your use of our Services.

Please take a moment to read our Terms, as well as our Privacy Policy . If you have any questions or concerns, feel free to email us at support@easyretro.io. If you do not agree with these Terms do not access or use our Services.

We emphasize that by accessing our Website, creating an Account and/or using our Services in easyretro.io as an User (as defined below) of any other Website we operate (“Sites”), you accept these Terms, and consequently acknowledge that you, on your own behalf as an individual and on behalf of your employer or another legal entity, have read, understood and agreed to comply to the following terms and conditions.

If we make any major changes in this Terms of Service, we will send you an e-mail with the new version, but we insist, come visit us from time to time to keep yourself updated about it.

1. Definitions

As used in these Terms to guide you:

“User” means any individual who has registered and have a User ID in EasyRetro to access and use the Services, individually or on behalf of their Organization as a team member;

“Website” means this platform, or “https://easyretro.io/”, adopted to operate our Services;

“Teams” means any group of individuals that share retrospectives;

“Data” means any information collected from individuals, generally, apply to any information;

“Personal Data” means any personal information collected from an individual that identifies a natural person concerning an identified or identifiable natural person (i.e. e-mail, date of birth, name).

“Processing” means any operation or set of operations that uses personal data autonomously or not;

“Profiling” means a type of processing that uses personal data to analyze some aspects related to a natural person´s life;

“Controller” means any natural or legal person, whether public or private, in charge of decisions on the processing of personal data;

“Processor” means any natural or legal person, whether public or private, who processes personal data on behalf of the controller;

“Recipient” means any natural or legal person, whether public or private, for whom the personal data collected are reported to;

“Third Party” means any natural or legal person, whether public or private, under the control of the controller or the processor, is authorized to perform the processing of personal data.

“Data Protection Laws” means all data protection and privacy laws applicable to a party and its Processing of Personal Data, including, where applicable and without limitation, (i) EU Regulation 2016/674 (“EU GDPR”); (ii) its incorporation into the laws of England and Wales, Scotland and Northern Ireland by virtue of Section 3 of the UK European Union (Withdrawal) Act 2018 (“UK GDPR”); (iii) the Brazilian General Data Protection Law - Lei Geral de Proteção de Dados Pessoais - Lei nº 13.709/2018 (“LGPD”); (iv) United States federal and/or state data protection or privacy statutes, including but not limited to the California Consumer Protection Act of 2018 (“CCPA”) and the California Privacy Rights Act of 2020 (“CPRA”); and/or (iv) any other data protection and privacy laws applicable to a party and its Processing of Personal Data.

2. Description of the Service

Our Services in EasyRetro.io consist of a retrospective tool for teams to improve their performance, organize and progress in a more fun way, made available to you on a software as a service (Saas) basis through our Website, and includes (i) our software that you access via our Website and (ii) any other feature or Service made available or provided to you by EasyRetro.

For the use of our Services, we, as the controllers, will need that you provide to us some information, which are adequate, limited and necessary for our Services.

We divided the aspect of Data in following way:

Personal Data: We only collect Personal Data directly from you. When you register and use our Website, you voluntarily give us:

  • E-mail address
  • Name
  • Team Name

All the information above can be changed and/or updated by you any time.

Once you registered and started use our services, you will be giving us permission to treat your personal data.

Data: Indirectly and/or automatically generated or collected information that does not contain any personal information. We use those Data to improve your user experience. For example, your IP address and User Agent, as well as:

  • User ID - our Backend software automatically generate your User ID. Therefore, we use it to identify you in our system. You cannot modify your ID through our system.
  • Cookies - consist of files with small amount of data that contain no personal information, commonly used as an anonymous unique identifier. When you simply visit our Website, we set them in your browser automatically. We use them to provide basic features of our Services. However, you can set your browser to refuse cookies. Nevertheless, certain features of our Services may not function properly without them.

We emphasize all the content created, in reference to retrospectives, on your logged area are stored with encrypted technology and cannot be accessed with legal ways by a non-authorized User ID. In other words, any person that does not have the URL sharable to the board or a member of the Team, in case of Team boards, cannot have access to the content created and/or registered.

The Personal Data is also regulated in the DPA that established about the transfer of data.

3. Functionalities of the Service

EasyRetro provides the following services functionalities as part of our Services:

  • Retrospectives for your team – You can create unlimited retrospectives shareable with your team members, which they have access at any time;
  • Retrospectives URL – You can create unlimited retrospectives, which can be accessed only through the URL address;
  • Slack integration – You can integrate our software to Slack to show notifications on your team’s channel when a board is created;
  • Create teams – You can invite unlimited team members as displayed on your Subscription Form;
  • Sort cards – You can fully organize the display of your cards and Boards for a better visualization;
  • Add comments – You can allow your Team Members to comment on your cards;
  • Vote on cards – You can organize elections with your cards for your team’s member to vote;
  • Export your board – you can export your boards on clipboard, PDF or CSV formats.

EasyRetro may add other functionalities and/or modify some at its own discretion and without further notice. Nevertheless, any major change in the functionality of our Services will be notified to you by email.

4. Ability to Accept Terms

If you access and use our Site and/or Services, you represent and warrant that you are at least 18 years old. This Website and Services are only intended for individuals aged eighteen (18) years or older. If you are under eighteen (18) years old we require you to review these Terms with your parents or guardian, we request them to send a written communication to info@easyretro.io stating that they understand and agree with our Terms and Privacy Policy. We reserve the right to request proof of age at any stage so that we can verify compliance with this requirement. Any noncompliant registration will be blocked from our Service and deleted from our database, in case we do not receive any agreed communication when requested.

5. Restrictions

Except as expressly permitted, you may not, and shall not allow a EasyRetro user or any third party to; (i) give, sell, rent, lease, timeshare, sublicense, disclose, publish, assign, market, sell, display, transmit, transfer or distribute any portion of our Services; (ii) disable or interfere with our security-related features; (iii) reverse engineer, decompile or disassemble, decrypt or, attempt to derive the source code of our Services; (iv) copy, modify, improve, change or create any derivate work of our Services; (v) remove or alter EasyRetro’s or any third party’s identification, attribution or copyright notices, trademarks, or other proprietary rights joint to or provided as part of our Services.

By accepting this Terms of Service, you become aware that EasyRetro is not responsible for any images or comments made by its users with illegal, violent, criminal, racist, sexist or xenophobic content.

However, once EasyRetro becomes aware of this type of conducts, the user responsible by it will be notified, the content will be deleted from the Platform and all the administrative and judicial measures will be taken.

6. Customer Data

While using our Services, you may submit certain data or content, such as texts and/or images, as well as comments and votes, creating content through our Services. We reserve the rights to use, process, access, display, copy and store those Customer Data only to provide and improve our services, always consonant to the Data Protection Laws, the dispositions of this instrument and the requirements contained in our Privacy Policy.

7. Subscription, Renewal, Cancelling and Refund

After your free trial, our Services are provided on a subscription basis for a set term as selected and specified for you on your Subscription and shall automatically renew for additional periods equally to prior periods as agreed, unless either party gives the other notice of non-renewal request to info@easyretro.io or cancel manually our Services.

The price we charge during a renewal must be the same from the prior term, unless we have given you written notice of a pricing increase at least 30 days before the end of such Subscription. You shall be liable to pay all applicable fees in connection with such renewal period not canceled.

You can cancel our Services any time using our tools available in our Services or by sending a cancellation request to us at info@easyretro.io. In the cancelation request, if you were not pleased with our Services, you can get full refund for the paid month of the cancelation request, and you will not be charged for the subsequent month.

8. Effect of Termination of Service

After you cancel the paid subscription - and consequently not have access anymore to unlimited features only available to payable subscribers - we will maintain all your boards and content created in our Website in case of a free account subscriber, if your account is active. Therefore, in case of an inactive account we will maintain all your boards and content created for one (1) year from termination. After that we will send you an email to notify all your Data will be deleted permanently of our Database if you do not renew your subscription or use our service. Therefore, if you register or make a new account after thirty (30) days from the notification, we will automatically give you a new User ID and you will not have access to any former content, since you would have a totally new account.

9. Order Process

Our order process is conducted by our online reseller Paddle.com. Paddle.com is the Merchant of Record for all our orders. Paddle provides all customer service inquiries and handles returns.

10. Third-Party Software

Our Website may contain links to third party websites that are not owned or controlled by EasyRetro. Therefore, we assume no responsibility of any third-party website, in reference to their content, privacy policy, or practices.

11. Intellectual Property Rights

All our Services, website and software, including all content contained or displayed on our Website, are property of EasyRetro and may be protected by applicable copyright or other intellectual property laws treaties. We reserve all rights in relation to EasyRetro trademark, Website content and software provided.

12. Final Provisions

Any provision of these Terms declared invalid or unenforceable in any jurisdiction shall, as to that jurisdiction, be ineffective only to the extent of such invalidity or unenforceability, without causing invalidity or unenforceability of the remaining terms or provisions of these Terms.

These Terms shall be governed by the Brazilian Law, Law, and the competent forum to resolve problems is that of the city of Porto Alegre – RS.

All disputes arising out of or in relation to these Terms shall be finally settled by arbitration under the Rules of CBMA – Brazilian Center of Mediation and Arbitration, by one or more arbitrators appointed pursuant to said Rules. The arbitration proceeding shall have seat in the city of Rio de Janeiro, State of Rio de Janeiro and be conducted in English.